Options –Indexes Managing Periodical Literature in Higher Education

Managing Periodical Literature in Higher Education

On the Common Convention of UNESCO held in Paris on nineteenth November, 1964, it was agreed that “a publication is a periodical if it constituted one problem in a steady sequence underneath the identical title” (Norman, 2008). Supporting this notion, a periodical literature is revealed at common intervals over an indefinite interval, particular person points within the sequence being unnumbered. On this observe, a periodical literature is a publication with a particular title which seems at acknowledged or common intervals with out prior choice as to when the final problem shall seem. It comprises articles, tales, or different writings by a number of contributors. Periodical literature is utilized in its narrower sense as indicating transactions and percentages of societies, day by day newspapers magazines, scholarly journals, commerce journals, evaluation journals. Like most underdeveloped and growing international locations on the planet insufficient funding of upper training libraries in Sierra Leone displays on poorly developed periodical literature assortment and because of this ineffective info service is offered to the dissatisfaction of customers. Based mostly on the worth for analysis work within the academia, managing periodical literature in increased training libraries in Sierra Leone ought to be the necessity for a set of normal periodical literature in tutorial libraries is critical.


Sierra Leone operates a 6-3-3-4 system of training are subdivided into six(6) years on the major stage, three(3) years on the Junior Secondary stage, three(3) on the Senior Secondary stage, and a minimal of 4(4) years on the tertiary stage. This sub-division permits the implementation of curriculum that takes account of the completely different pupils extra totally. The final goal of training coverage in Sierra Leone is to supply each little one with an training which takes totally into an account: character improvement: his curiosity capability and aptitude; his emotional, psychological and bodily well-being; the manpower wants of the nation; the equal significance of each tutorial and non-academic training; the necessity for a literature and numerate populace.; the financial sources of the state, in order that his training could be of use to the nation and on the similar time present alternatives for him to achieve success in life.

Greater training is post-secondary training given in a college, faculty or polytechnique and is the stage of specialisation. The targets of upper training range in response to the establishment and course of examine however usually embrace the acquisition bodily and mental expertise mandatory for the event of each the person and his society. In Sierra Leone, increased academic establishments type the idea of academic development following the completion of secondary training. Greater training is the best means altering the outlook of individuals by the broadening of their horizon. Societal improvement to a big extent depends on the human useful resource empowerment and improvement. Towards this background, increased academic establishments play a pivotal position in growing the human useful resource to contribute positively and meaningfully to the socio-economic, political and academic improvement of Sierra Leone.

Greater academic establishments in Sierra Leone are the College of Sierra Leone, Ernest Bai Koroma College and Njala College that are state owned and College of Makeni and Limkonwong College that are non-public owned. The constituent faculties underneath the College of Sierra Leone embrace Fourah Bay Faculty(FBC), Institute of Public Administration and Administration(IPAM) and Faculty of Drugs and Allied Well being Science(COMAHS); Bo Campus and Njala College. The upper academic establishments of collegiate standing embrace Milton Margai Faculty of Training and Know-how; Jap Polytechnigue; Bonthe Polytechnique; Freetown Trainer. Port Loko Academics Faculty and these provide programs resulting in the award of diplomas and Certificates. Quite the opposite, the state-owned and personal -owned universities provide Certificates, Diploma, Undergraduate and postgraduate diploma programs in numerous disciplines within the college of their respective establishments. The curricula differs from establishment to establishment and curricula and programmes that require using periodical literature embrace medication, legislation, engineering, training, agriculture, arts and humanities, social sciences, pure and utilized sciences, expertise, administration and administration. To a higher extent, the Central Authorities, by subventions funds for increased academic establishments to boost their smooth-running, though some donor companies do render monetary help to those establishments along with inside funds generated by them.


Libraries are storage of data and knowledge is such a beneficial commodity that its immense contribution to nationwide improvement can’t be underestimated. Greater training libraries are the nerve centres of all tutorial actions. This merely implies that these libraries contribute to the educating/studying and analysis programmes of the father or mother establishments by offering the wanted info providers for undergraduate and postgraduate college students, educating workers, researchers, administrative and technical workers. Efficient tutorial work depends on high quality info service and the library performs a big position on this regard. In line with Frederick Ken Nicol info is a vital supply utilized by organisations to ship acceptable product or providers to prospects(2011 p.64). On this vein, increased training libraries handle info to satisfactorily meet the necessity of their clientele. Thus, info must be deliberate for in the identical means that human and monetary sources are deliberate to make sure elevated productiveness and environment friendly service supply. Due to this fact, tutorial libraries like all different organisations which have thought out and systematic info planning course of stand out to profit extra these that don’t. Nicely-planned and organised info enhances efficient service supply.

Greater training libraries in Sierra Leone help analysis work, neighborhood improvement and complement the educating/studying processes of their respective father or mother establishments. On this regard, good administration of upper training libraries is the organisations and upkeep of a well-balanced and vibrant assortment in guaranteeing that the knowledge wants of customers are satisfactorily met. The completely different collections stocked in these establishments embrace however not restricted to basic e-book assortment on all disciplines to mortgage by customers out of the library constructing, specialised assortment, reference assortment and periodical literature and the quantum of their contents is dependent upon the scale of the library and its readership. Creating and sustaining a well-stocked assortment in addition to recruiting and empowering competent and certified workers is essentially depending on the monetary power of the library. Due to this fact tutorial libraries have to be prioritised by their father or mother our bodies with regards to annual finances approval and allocations for his or her efficient operations.

Managing tutorial libraries may very well be linked with the providers they provide. For the reason that operations of educational libraries are gear in the direction of the availability of efficient providers, that is solely actualised by buying a number of copies of textbooks, latest journals and a superb assortment of beneficial texts for background studying to develop and organise an instructional library for efficient tutorial work.


The availability of upper training libraries is critical in complementing the educating/studying course of and for efficient analysis work. On this regard, premium ought to be placed on the administration of periodical literature in increased training libraries considering their significance in offering present and researchable info.

Since periodical literature types a part of the gathering of an instructional library, a big proportion of its finances allotted ought to be utilised for the acquisition of present and standard journals. The periodicals to be acquired ought to be titles beneficial by college members in collaboration with the periodical Librarian throughout disciplines provided within the establishment comparable to Library Quarterly; Journal of Sociology; Chemical, Abstracts; Soils Science Journal; Worldwide Journal of Administration; Medical Science Quarterly. You will need to observe that organising and sustaining periodicals in increased training libraries differ from establishment to establishment.

Initially, periodicals had been revealed to allow philosophers and Scientist to speak their new concepts and thought to others fascinated about the identical or comparable topics. At present, periodicals are principal media for publishing authentic realized papers and the state-of-the-art critiques. They’re more and more necessary as they are often helpful for each present and retrospective info wanted by teachers.

Lawson(2014) opined that the importance hooked up to periodical literature necessitates the event of a robust periodical literature assortment as a part of the library inventory. The author of this text, nevertheless revealed that periodicals are of nice significance in increased training libraries in that:


  • new subjects new discoveries and applied sciences are normally launched in articles in periodicals;
  • they provide usually the newest attainable info on a given topics;
  • they’re typically the purely supply of supplies on new topics;
  • they provide a selected article to a reader who has seen it cited in a e-book or one other journal; and
  • they supply an summary of the state of a given self-discipline at a selected time.

Additionally periodical article could stay invaluable info sources for a era or certainly for an extended interval. Periodical articles are normally pretty concise, typically very dependable and continuously well-illustrated. Some extent to notice is that periodical carry present info on most disciplines.


Additional significance of periodical literature in increased training libraries as asserted is that they’re major supply of latest info, whether or not or not it’s the results of analysis, information objects, statistical information, announcement, correspondence, ads a few services and products or no matter. Every sort of periodical is necessary to no less than a gaggle of individuals in academia, referring to their work, or leisure actions; some have ephemera existence; others could also be helpful for a few years, even indefinitely. Taking into the consideration the importance of periodical literature in increased training libraries, their choice and acquisition both by subscription, donation or change ought to be a collaborative effort between the libraries and workers of the varied faculties and universities.

Periodical literature in increased training libraries in Sierra Leone embrace journals, indexes, abstracts, magazines, serials and their organisations and administration differs from library to library. Problems with all acquired periodical literature are recorded on a kardex and any lacking problem ought to be claimed from the writer. Earlier than displaying and shelving them, all recorded points are claimed with the ex libri stamp of the library in query. When all the problems to finish a quantity are acquired, they’re then put collectively to be despatched to bindery or conservation unit for both laborious cowl binding or stitching. Customers of periodical literature in these establishments embrace college students, lecturers and researchers. Periodical literatures are for use throughout the partitions of the Periodical Division. Nevertheless, customers are allowed to take them out to photocopy the required pages after signing for them. Lecturers are given conception to mortgage them on quick time period foundation and mortgage information are saved to recall overdue points. The upkeep of periodical literature is as significance as the opposite collections of the library.


The foremost problem increased training libraries in Sierra Leone face is funding. These libraries are inadequately funded by their father or mother our bodies to a degree that the smooth-running of their operations in guaranteeing efficient info service supply is enormously hampered. For an instructional library to develop and preserve a vibrant periodical literature assortment rely upon how properly it’s funded. Assortment improvement in increased training libraries in Sierra Leone has confronted challenges of fulfilling the demand of their clientele with an rising shortage of funds to deal with the excessive value of periodical publications. As the results of the legislation finances allotted to run these libraries, subscribing to the required journal title poses a major problem for the Acquisition Librarian. Some volumes are incomplete; lacking points are laborious to switch and the acquisition of kardexes on which acquired journal points are recorded shouldn’t be fairly possible for the reason that library operates inside a restricted monetary sources.

In successfully working increased training libraries, each the human and monetary components ought to be balanced as these two are inseparable in attaining the specified purpose of an organisation. Towards this background, faculties and universities in Sierra Leone with the help of the Ministry of Technical and better Training ought to re-defined their respective libraries in order that premium may very well be positioned on the subscription of related journal titles in addition to claiming lacking points from publishers and their brokers.

One other problem increased training libraries in Sierra Leone confronted in managing their periodical literature assortment is that of space for storing. Most of those libraries excluding Fourah Bay Faculty(FBC) library which has a separate Periodical Division, wouldn’t have sufficient area for newly acquired titles. The storage issues these libraries confronted results in the frequent weeding of periodical literature to create area for subsequent points.

The associated fee concerned in conserving and preserving periodical volumes and points is one other problem in managing periodical literature in increased training libraries. Unbound, unstitched points could be simply snatched away particularly for these in heavy demand. Finishing the issues are these of heavy use of restricted copies. Opening hours of periodical literature assortment and mortgage system; insufficient workers scenario and capability constructing for workers to successfully handle periodical literature assortment which means that recruited workers ought to be educated academically and professionally to boost their competence and effectivity; misuse and abuse of periodicals by way of theft mutilation of necessary articles thereby depriving different customers and tough dealing with that causes injury which merely means insecurity; digitisation of periodical literature assortment as a means of modernising it on this info Age whereby info is processed, preserved and retrieve electronically in guaranteeing pace and accuracy; unavailability of on-line copies and photocopiers considering the rising variety of periodical literature.

Any therapy of assortment improvement in increased training libraries can not afford to miss the query of periodicals which could be seen as a problem. As valued sources of latest and dependable info for researchers and teachers, periodicals are of nice significance. The position they play for the development of information to fight illiteracy can’t be underestimated. Periodical literature stays important sources of data for a generational interval. Greater training librarians could not have the ability to choose the intrinsic worth of periodicals however ought to know one thing about their worth to the establishment in query and sample of use that are necessary standards for judging their worth.

Periodical literature could be of nice significance in increased training libraries in Sierra Leone and so their efficient administration ought to be of concern to the librarians and college authorities. In growing periodical literature collections in tutorial libraries guarantee balanced assortment of present journal titles in topic areas related to the curriculum, librarian-faculty collaboration is essential. The adequacy of periodical literature assortment rely upon journal titles chosen and purchased to be added to the present inventory to satisfy the wants of the curriculum of the establishment and people of customers. In view of those challenges, the authorities of upper training libraries in Sierra Leone ought to see the necessity to solicit satisfactory funds by lobbying the Authorities, NGOs, parastatals and philanthropists to render monetary help for the efficient cooperation of their libraries. Advocating by librarians for good finances allocation is sort of in place and the step in the proper route.


Greater training libraries in Sierra Leone must construct and maintained vibrant periodical literature collections however that is depending on how adequately they’re funded by their respective father or mother establishments. Due to this fact, there’s a want for a rise within the finances allocation of those libraries in order that they’ll obtain their desired objectives. Some extent-worth noting is that the appointment of certified and competent workers in working the periodical assortment of those libraries ought to be taken into eager consideration as each the human and monetary components ought to be properly balanced in enhancing efficient service supply. Capability constructing of the recruited workers to a big extent is key for environment friendly efficiency ensures their upward mobility which is seen as a motivational issue. Employees of the periodical literature assortment ought to be security-conscious to keep away from the misuse and abuse of periodicals. Using periodical ought to be intently monitored by workers in order that pages usually are not mutilated and closely used points usually are not taken away by customers whereby others are disadvantaged. Photocopying services ought to be offered throughout the library, in order that wanted pages are photocopied by customers on request. The provision of satisfactory funds enhances the digitisation of periodical literature assortment thereby guaranteeing the provision of on-line copies which makes the administration of periodical literature in increased training libraries in Sierra Leone advantageous. The librarians of those establishments ought to endeavour to revisit the opening hours of their periodical literature collections as lengthy hours may permit worthwhile use of the time of customers.

You May Also Like